The Coordinator, Accounts Receivable (Bilingual) is responsible for the efficient and accurate handling of all Accounts Receivable activities for Subaru Canada, Inc. as outlined below. This role serves as the primary point of contact for handling customer inquiries and providing assistance to all Subaru Canada Dealers across Canada with their parts and vehicle accounts. The incumbent will report to the Manager, Financial Reporting & Analysis and will be based out of Subaru Canada’s head office in Mississauga, ON.

Primary Job Responsibilities:

Accounts Receivable

• Maintain company dealer accounts (vehicles, parts, employees), including Accounts Receivable (A/R) collection and deposits to company sub ledger.
• Print daily vehicle invoices to be sent to the bank.
• Receive company car pricing sheet to adjust selling price of vehicle to be sold to assigned dealer and prepare manual invoice.
• Manual input of debit (DR) and (credit) CR to dealer parts accounts, such as: Work orders, Recurring invoices (e.g. warranty wizards, maintenance charges, retention charges, sign programs), Advertising claims, Travel subsidies & Incentive CR.
• Reconcile and report on internal and Sundry AR accounts.
• Run aging Vehicle, Parts and Employee reports and follow up on overdue accounts.
• Work with Distribution department on monthly billing of Transit Damage claims.
• Reconcile and post all 407 ETR billings to employee accounts and provide assistance to employees with inquiries regarding use and payment.
• Process all 3rd party billing invoices (drop shipment) and reconcile with EDI processed files and forward to AP for payment.
• Provide assistance to dealers on any inquiries or issues that may arise in their Parts and Vehicle accounts.

General Ledger

• Process all AR related Journal Entries for the month and post in the General Ledger.

Miscellaneous

• Provide assistance to the Manager, Financial Reporting and Analysis during quarterly reviews and year end audit schedules.
• Prepare quarterly A/R confirmations for audit review.

Required Skills / Attributes:

• Excellent written and verbal communication skills in both English and French.
• Demonstrated ability to work independently and collaboratively within a team environment.
• Exceptional time management, prioritization, and multitasking abilities.
• Strong organizational, communication and interpersonal skills.
• Ability to manage stress and work within tight deadlines.
• Positive and proactive attitude towards resolving discrepancies and addressing dealer inquiries.

Qualifications

• University degree in Business Administration, Accounting, Finance, or a related field, with 2-3 years of relevant experience; or an equivalent combination of education, training, and experience.
• Proven experience in an Accounting or Finance environment.
• Proficient in Microsoft Office Suite and preferably working knowledge of AS 400 and Microsoft Dynamics.
• Intermediate proficiency in Microsoft Excel, including the ability to use formulas and pivot tables.

Physical Conditions

• Flexible work-schedule & extra hours when required.
• Sedentary – extended use of a computer.
• Minimal travel may be required.

Please apply using the following link Coordinator, Accounts Receivable (Bilingual)- Job Application no later than May 20, 2025. The application deadline may be subject to change in accordance with recruitment requirements.

Subaru Canada is committed to employment equity and encourages all qualified Aboriginal peoples, persons with disability and members of visible minorities to apply.
We are also committed to providing accommodation for people with disability. Please let us know if you require accommodation at any time during our recruiting process.
Background checks will be conducted during the final stages of the recruiting process.